Know The Risks
Just like individuals, organizations need to understand their risks in order to make good plans. All organizations face risks from cyber attacks and acts of terror. In addition, the Pacific Northwest is expecting a major earthquake, and there are other natural hazards that are likely in this area. Understand the risks your organization faces so you can plan accordingly. Complete a Preparedness Scorecard to identify your organization's weak spots.
When we reduce the risks, we create safer communities. We reduce loss of life and property damage, minimize financial impacts, and ensure more rapid recovery. Do a "hazard hunt" in your building and secure your space to prepare for earthquakes. Consider purchasing business interruption insurance, earthquake insurance, and flood insurance.
Create a Plan
Make a plan for your employees, computers and data, facilities, and inventory. Start with a simple plan, and then develop it over time. To get started, use these 7 Steps to a Disaster Resilient Workplace and check out the Red Cross's Ready Rating Program.
Share Your Plan
Who needs to know the disaster plan? Talk with employees, suppliers, customers, accountants, attorneys, and anyone else who needs to know.
You may not have access to internet or phones. Have paper copies of critical information, such as employee contact information, insurance information, your emergency plan, and contact information for critical clients, suppliers, or service companies.
Organizations Can't Run Without People
Your organization depends on its employees, customers, clients, partners, parishioners, students, etc. But those people won't be there to support your organization if they aren't prepared personally. Make personal preparedness a value of your organization, and make that value known internally and externally.
Ways to Prepare Customers and Staff
- Survey everyone to gauge their level of preparedness.
- Offer programs and events that promote individual preparedness.
- Participate in the Great ShakeOut every October 17th.
- Incorporate preparedness messages into staff meetings and newsletters on an ongoing basis.
- Provide emergency preparedness supplies or equipment instead of other items for gifts, bonuses, or prizes. The Red Cross and other suppliers offer many options.
- Encourage managers and other leaders to set a good example. They should be prepared at home, have an emergency plan, and have a workplace emergency kit.
- Cross-train employees and volunteers on critical business functions.
- Make sure employees know your organization's disaster plan, "business continuity," or "continuity of operations" plan.
- Oregon Nonprofit Disaster Preparedness (Non-Profit Association of Oregon)
- Oregon Nonprofit Disaster Preparedness - Executive Summary (Non-Profit Association of Oregon)
- Disaster Resource List (Non-Profit Association of Oregon)
- Preparedness Scorecard for Businesses (OEM)
- Ready.gov Business Toolkit (FEMA)
- OFB-EZ®—Business Continuity Planning (IBHS)
- Emergency Preparedness Resources for Businesses (FEMA)
- QuakeSmart Toolkit for Businesses (FEMA)
- Resilience in a Box (USCCF)
- Business Planning Guide (SBA)
- DRB Toolkit (Disaster Resistant Business)
- Emergency Preparedness for Community Healthcare Providers (AHCA)
- Emergency Preparedness Toolkit for Community-Based Organizations (MMRS)
- Guide for Developing High-Quality Emergency Operations Plans for Houses of Worship (FEMA)
- Resources to Protect Your House of Worship (FEMA)
- Safer, Stronger, Smarter: A Guide to Improving School Natural Hazard Safety (FEMA)
- Guide for Developing High-Quality School Emergency Operations Plans (Dept of Ed)
- Earthquake Preparedness Resources for Educators (P4P)
- Fire Prevention Tips for Small Businesses (City of Portland)
- Employee Fire & Life Safety: Developing a Plan & Conducting Emergency Evacuation Drills (NFPA)
- Evacuation Plans and Procedures e-Tool (OHSA)